Kompanion vs Atlassian Confluence
How a software company stopped forcing a documentation wiki to be an intranet - and gave non-engineers a home too.
Company profile
- Industry
- Software development
- Employees
- 120
- Previous platform
- Atlassian Confluence
- Migration time
- 2 weeks
The challenge
Confluence worked well for engineering documentation but was pressed into service as the company intranet. Non-technical staff found page trees confusing, people data lived in an HR tool nobody synced, leave requests ran through Jira Service Management tickets that HR hated, and company news got buried between API docs. New hires couldn't tell which of the 40 spaces mattered.
Why they switched
- Confluence is a wiki, not an intranet - people, leave, events and helpdesk needed three more Atlassian products to approximate.
- Non-engineering staff (sales, support, back office) avoided the tool entirely.
- The company kept Confluence for technical docs and moved everything people-related to Kompanion - each tool now does what it's good at.
- Kompanion's org chart, directory and time off replaced a manual HR spreadsheet stack.
Side-by-side comparison
| Criteria | Kompanion | Atlassian Confluence |
|---|---|---|
| Primary purpose | Company intranet & people platform | Technical documentation wiki |
| People directory & org chart | Built in, interactive | Manual pages or paid add-ons |
| Time off management | Built in with balances & approvals | Not available (needs Jira SM or HR tool) |
| Ease of use for non-technical staff | Consumer-grade UI, minutes to learn | Page trees and macros confuse casual users |
| Company news & announcements | Targeted, with read tracking | Blog posts easily lost among docs |
| Team chat | Built in | Not available |
| Mobile apps | Native, push notifications, all features | App focused on page reading/editing |
| Pricing at 120 users | $599/month flat (Business) | Per-user, grows with headcount + add-ons |
Results after switching
“Engineers kept the wiki they love, and everyone else finally got a platform that wasn't built for engineers. Leave requests alone saved HR a day per week.”
Company details are anonymized. Competitor information is based on publicly available data at the time of writing and typical customer feedback; features and pricing may have changed. All trademarks belong to their respective owners.
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